From Paper to CRM in Seconds.

From Paper Chaos|

Why Choose Smart Capture Online?

Faster. Smarter. Human Error-Free.

Save 10+ Hours Weekly

Automate repetitive document processing tasks and focus on what matters most — closing leads, managing staff, and making data work for you.

99% Lead Accuracy

Advanced algorithms ensure you capture clean, accurate data — from leads and enquiries to timesheets and forms.

Seamless Automation

From Paper to Process — Seamlessly

Real-time Analytics

Track exactly how many leads you've loaded and stay on top of your intake.

How Smart Capture Online Works

From leads to timesheets & more — instantly structured and ready to use.

1Upload Your File for Instant Structuring

Simply drag and drop your file — leads, timesheets, or any form. Our system accepts PDFs up to 60 pages.

2Smart Data Extraction

Our advanced AI automatically extracts and neatly structures key information from various document types, including:

Lead Cards
Receipts
Time Cards

3Receive Your file !

Within minutes, you'll receive a professionally formatted spreadsheet with all extracted data, ready for import into your CRM or lead management system.

Important Information

File Requirements

Maximum 60 pages per upload. Only PDF format accepted.

Data Security

All data is securely transferred and stored temporarily, then automatically destroyed after 1 month.

Processing Time

Typical turnaround time is within 5 minutes of upload.

Accuracy

99% accuracy rate with advanced AI algorithms and quality checks.

Start Capturing Now

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Authentication Required

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Secure data storage
Personal lead history
Advanced features
Priority support

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Reviews

"Listen, this spreadsheet that I just verified only has 3 mistakes on it. Your website is the bomb dot com!"

Michela

International Hotel School

"Before I started using this website, I spent hours manually typing out student inquiry forms from events and open days. Now, I just scan the handwritten sheets and within seconds, the data is neatly captured into a spreadsheet. It's not only faster, but it's also more accurate - no more worrying about someone misreading handwriting. It's honestly saved us countless hours every week."

Kyle

Rosebank College

"At expos and roadshows, I always collected hundreds of leads, but it took days before they were properly digitized. By then, many leads had already gone cold. With this automation, everything is uploaded instantly, and my team and I can follow up the same day. It's been a game - changer in converting students before they even look at another college."

Emily

Varsity College